Board Positions

Board Member Job Descriptions

Vice President: To cultivate leaders who provide vision and oversight for the growth, development, & integrity of CRTRA on behalf of its membership. Term: 3-year rolling term (Vice President/President/Past-President)

Officer Responsibilities:

• Work closing with Association Management Company for Executive Committee meetings minutes.
• Provides insights on Strategic Planning
• Performs tasks based on Key Initiatives from Strategic Plan
• Co-Chairs Conference with President
• Provides leadership in planning Annual Conference with Conference Director.
• Performs tasks as assigned by President.
• Assists with new business development.
• Co-Chairs Annual Conference Task Force.
• Attend all Executive Committee and committee meetings and functions, including special events and calls.

• Be informed and committed to the Association's Strategic Plan, Mission, Vision, Goals, Objectives, Services, and Programs.

• Assist with quarterly scorecard reporting
• Review agenda and supporting materials prior to Executive Committee and committee meetings.
• Lead or serve on committees or task forces and offer to take on special assignments.
• Inform others about the organization.
• Suggest and/or recruit nominees to the Executive Committee who can make significant contributions to the work of the Executive Committee and the organization.
• Follow conflict of interest and confidentiality policies.
• Assist the Executive Committee in carrying out its fiduciary responsibilities, such as reviewing the organization's annual financial statements.

Time commitment:

• 1.5 hour Board Meeting (conference call) each month.
• 1 hour President(s) call weekly
• 1 hour Survey Partner call monthly
• 30 minute Finance call monthly
• Two Board Meetings annually (2 days of meetings), Spring & Fall.
• Annual Conference (typically late-July)
• On average 2 to 5 hours monthly for time to execute initiatives and tasks.

Benefits:

• All expenses paid to Board Meetings as well as Annual Conference, including the registration fee.
• Professional Development and Board Development opportunities.
• Continuing Education Units

President: To cultivate leaders who provide vision and oversight for the growth, development, & integrity of CRTRA on behalf of its membership. Term: 3-year rolling term (Vice President/President/Past-President)

Officer Responsibilities:

• Plans and Chairs Executive Committee Meetings and Calls.
• Attend all Executive Committee and committee meetings and functions, including special events and calls.

• Facilitates and Hosts Annual Executive Committee Meeting and Conference.
• Drives Strategic Planning.
• Acts as spokesperson for the Association.
• Appoints special committee chairs and with the Directors appoints committee members.
• Works with the Executive Committee to recruit new Executive Committee members.
• Assists in conducting new Executive Committee member orientation.
• Work with Association Management Company.
• Provides insights on Strategic Planning
• Performs tasks based on Key Initiatives from Strategic Plan
• Follow conflict of interest and confidentiality policies.
• Assist the Executive Committee in carrying out its fiduciary responsibilities, such as reviewing the organization's annual financial statements.

Time commitment:

• 1.5 hour Board Meeting (conference call) each month.
• 1 hour President(s) call weekly
• 1 hour Survey Partner call monthly
• 30 minute Finance call monthly
• Two Board Meetings annually (2 days of meetings), Spring & Fall.
• Annual Conference (typically late-July)
• On average 8 to 10 hours monthly for time to execute initiatives and tasks.

Benefits:

• All expenses paid to Board Meetings as well as Annual Conference, including the registration fee.
• Professional Development and Board Development opportunities.
• Continuing Education Units

Past President: To cultivate leaders who provide vision and oversight for the growth, development, & integrity of CRTRA on behalf of its membership. Term: 3-year rolling term (Vice President/President/Past-President)

Officer Responsibilities:

• Provides continuity and understanding of prior strategic direction and actions. Helps ensure compliance, specifically antitrust compliance.

• Attend all Executive Committee and committee meetings and functions, including special events and calls.

• Reviews monthly financial reports.
• Assists with new business development.
• Assists with recruiting of new Executive Committee Members.
• Facilitates Regional Connects
• Performs tasks as assigned by President.
• Performs duties in the President’s absence
• Follow conflict of interest and confidentiality policies.
• Assist the Executive Committee in carrying out its fiduciary responsibilities, such as reviewing the organization's annual financial statements.

Time commitment:

• 1.5 hour Board Meeting (conference call) each month.1 hour President call weekly
• Two Board Meetings annually (2 days of meetings), Spring & Fall.
• Annual Conference (typically late-July)
• On average 1 to 3 hours monthly for time to execute initiatives and tasks.

Benefits:

• All expenses paid to Board Meetings as well as Annual Conference, including the registration fee.
• Professional Development and Board Development opportunities.
• Continuing Education Units

Treasurer: To provide financial stability and support growing the organizations initiatives. Term: 3-years.

Director Responsibilities:

• Serves as financial officer of the Association.
• Presents financial report at annual conference.
• Submit financial records to the Executive Committee or consultant identified by the Executive Committee for annual audit.

• Report audit results to Executive Committee.
• Maintains fiscal year balance at a sufficient level to maintain non-profit status.
• Ensures 501(c)(6) status is current.
• Performs tasks based on Key Initiatives from Strategic Plan.
• Follow up with members on past-due invoices
• Reaches out to members who have not paid membership dues.
• Inform others about the organization
• Follow conflict of Interest and Confidentiality policies
• Attend Board meetings/calls

Time commitment:

• 1.5 hour Board Meeting (conference call) held each month.
• Two Board Meetings annually (2 days of meetings), Spring & Fall.
• Annual Conference (typically late-July)
• On average 3 hours monthly for time to execute financial review, initiatives and tasks.

Benefits:

• All expenses are paid to Board Meetings as well as Annual Conference including the registration fee.
• Professional Development and Board Development opportunities.
• Quickbooks knowledge
• Gain Board / non-profit financial experience
• Continuing Education Units

Communications Director: To provide & promote CRTRA resources & value. Term: 3-years.

Director Responsibilities:

• Prepares communications to members, including compilation of bi-monthly newsletter
• Monitors discussion forums for appropriate use.
• Maintaining media presence via Facebook, LinkedIn, Twitter, etc.
• Assists the Management Company with the maintenance of the Association’s website.
• Back up to the Management Company to assist members with website issues.
• Determine industry events CRTRA should have a presence
• Source partnership opportunities
• Create communications schedule
• Stays abreast of industry trends and/or technology improvements.
• Performs tasks based on Key Initiatives from Strategic Plan
• Staffs and Chairs of the Communications Committee/Task Force
• Inform others about the organization
• Follow Conflict of Interest and Confidentiality policies
• Attend Board meetings/calls

Committee/Task Force Opportunities:
• Content writer

Time commitment:

• 1.5 hour Board Meeting (conference call) held each month. Two Board Meetings annually (2 days of meetings), Spring & Fall.

• Annual Conference (typically late-July)
• On average 3 to 5 hours monthly to execute initiatives and tasks.

Benefits:

• All expenses paid to Board Meetings as well as Annual Conference, including the registration fee.

• Professional Development and Board Development opportunities.
• Continuing Education Units

Education Liaison / Conference Director: To become the premier resource for consistent, high quality, relevant educational & development opportunities in the industry. Term: 3-years.

Director Responsibilities:

• Develops Annual Conference Content and Agenda (partnership with Board, Survey Vendor & Management Company)

• Staffs & Co-Chairs Annual Conference Task Force
• Sources Vendors for Conference.
• Reviews conference site options with Management Company.
• Presents proposed Conference items for Board approval.
• Develops Quarterly Regional Connects Content
• Develops Monthly Webinar Content and/or Sources Content/Partnerships With Other Groups Hosting Webinars

• Performs Tasks Based on Key Initiatives from Strategic Plan
• Attends Board Meetings and Calls
• Coordinates Speakers for conference
• Follows Conflict of Interest and Confidentiality Policies
• Informs Others About the Organization
  
  

Committee/Task Force Opportunities:

• Generate content, topic ideas & speakers for all events (conference, webinars, regional connects)

• Representation from each concept type

Time commitment:

• 1.5 hour monthly Board Meeting (conference call)
• Two Board Meetings annually (2 days of meetings each), Spring & Fall
• Annual Conference (typically late-July)
• On average 3 to 5 hours monthly to execute initiatives and tasks

Benefits:

• All expenses paid to the Annual Conference, including registration fees, and the bi-Annual Board Meetings.

• Professional Development and Board Development opportunities.
• Continuing Education Units

Membership Director: To strengthen membership value through growth, engagement & retention. Term: 3-years.

Director Responsibilities:

• Serves as the primary contact for all member companies.
• Reviews new members for Executive Committee approval.
• Leads annual Membership Drive
• Ongoing new Member outreach
• Back up to Management Company for Member database
• Plans and hosts New Member Social and Orientation at Annual Conference.
• Provides content to the Management company for Membership marketing materials
• Coordinate marketing materials with Management Company
• Staffs and Chairs Membership Task Force.
• Performs tasks based on Key Initiatives from Strategic Plan.
• Inform others about the organization
• Follow conflict of Interest and Confidentiality policies
• Attend Board meetings/calls

Committee/Task Force Opportunities:

• New Member outreach
• Current Member Engagement
• Membership Drive Task Force

Time commitment:

• 1.5 hour Board Meeting (conference call) held each month.
• Two Board Meetings annually (2 days of meetings), Spring & Fall.
• Annual Conference (typically late-July)
• On average 3 to 5 hours monthly to review member applications, participate in member outreach, execute initiatives and tasks.

Benefits:

• All expenses paid to Board Meetings as well as Annual Conference, including the registration fee.
• Professional Development and Board Development opportunities.
• Continuing Education Units

Survey Director: To be the premier collector & provider of relevant, accurate, reliable data in the industry. Term: 3-years

Director Responsibilities:

• Serves as primary contact with the survey vendor and is responsible for the administration of the Association's Annual Survey products, including ensuring compliance with Section V.A.3

• Liaison between Survey Vendor and Board
• Liaison between Survey Vendor and Management Company
• Works with Survey Vendor to assist members with survey participation issues
• Ensures compliance with Anti-Trust Regulations
• Staffs & Chairs Survey Advisory Committees
• Obtains Member Feedback to Enhance Future Survey Output
• Member Outreach for Survey Participation
• Performs Tasks as Assigned by President
• Performs Tasks Based on Key Initiatives from Strategic Plan
• Attends Board Meetings and Calls
• Follows Conflict of Interest and Confidentiality Policies
• Informs Others About the Organization

Committee/Task Force Opportunities:

• Annual evaluation of all surveys with Survey Vendor including content (job descriptions, applicable questions, etc.), format, frequency, communication and input

• Representation from each concept type

Time commitment:

• 1.5 hour monthly Board Meeting (conference call)
• Two Board Meetings annually (2 days of meetings each), Spring & Fall
• Annual Conference (typically late-July)
• On average 3 to 5 hours monthly to attend survey committee meetings, execute initiatives and tasks

Benefits:

• All expenses paid to the Annual Conference, including registration fees, and the bi-Annual Board Meetings.

• Professional Development and Board Development opportunities.
• Continuing Education Units