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Board Positions
Board Member Job Descriptions
Vice President: To cultivate leaders who provide vision and oversight for the growth, development, & integrity of CRTRA on behalf of its membership. Term: 3-year rolling term (Vice President/President/Past-President)
Officer Responsibilities:
- Work closing with Association Management Company for Executive Committee meetings minutes.
- Provides insights on Strategic Planning
- Performs tasks based on Key Initiatives from Strategic Plan
- Co-Chairs Conference with President
- Provides leadership in planning Annual Conference with Conference Director.
- Performs tasks as assigned by President.
- Assists with new business development.
- Co-Chairs Annual Conference Task Force.
- Attend all Executive Committee and committee meetings and functions, including special events and calls.
- Be informed and committed to the Association's Strategic Plan, Mission, Vision, Goals, Objectives, Services, and Programs.
- Assist with quarterly scorecard reporting
- Review agenda and supporting materials prior to Executive Committee and committee meetings.
- Lead or serve on committees or task forces and offer to take on special assignments.
- Inform others about the organization.
- Suggest and/or recruit nominees to the Executive Committee who can make significant contributions to the work of the Executive Committee and the organization.
- Follow conflict of interest and confidentiality policies.
- Assist the Executive Committee in carrying out its fiduciary responsibilities, such as reviewing the organization's annual financial statements.
Time commitment:
- 1.5 hour Board Meeting (conference call) each month.
- 1 hour President(s) call weekly
- 1 hour Survey Partner call monthly
- 30 minute Finance call monthly
- Two Board Meetings annually (2 days of meetings), Spring & Fall.
- Annual Conference (typically late-July)
- On average 2 to 5 hours monthly for time to execute initiatives and tasks.
Benefits:
- All expenses paid to Board Meetings as well as Annual Conference, including the registration fee.
- Professional Development and Board Development opportunities.
- Continuing Education Units
President: To cultivate leaders who provide vision and oversight for the growth, development, & integrity of CRTRA on behalf of its membership. Term: 3-year rolling term (Vice President/President/Past-President)
Officer Responsibilities:
- Plans and Chairs Executive Committee Meetings and Calls.
- Attend all Executive Committee and committee meetings and functions, including special events and calls.
- Facilitates and Hosts Annual Executive Committee Meeting and Conference.
- Drives Strategic Planning.
- Acts as spokesperson for the Association.
- Appoints special committee chairs and with the Directors appoints committee members.
- Works with the Executive Committee to recruit new Executive Committee members.
- Assists in conducting new Executive Committee member orientation.
- Work with Association Management Company.
- Provides insights on Strategic Planning
- Performs tasks based on Key Initiatives from Strategic Plan
- Follow conflict of interest and confidentiality policies.
- Assist the Executive Committee in carrying out its fiduciary responsibilities, such as reviewing the organization's annual financial statements.
Time commitment:
- 1.5 hour Board Meeting (conference call) each month.
- 1 hour President(s) call weekly
- 1 hour Survey Partner call monthly
- 30 minute Finance call monthly
- Two Board Meetings annually (2 days of meetings), Spring & Fall.
- Annual Conference (typically late-July)
- On average 8 to 10 hours monthly for time to execute initiatives and tasks.
Benefits:
- All expenses paid to Board Meetings as well as Annual Conference, including the registration fee.
- Professional Development and Board Development opportunities.
- Continuing Education Units
Past President: To cultivate leaders who provide vision and oversight for the growth, development, & integrity of CRTRA on behalf of its membership. Term: 3-year rolling term (Vice President/President/Past-President)
Officer Responsibilities:
- Provides continuity and understanding of prior strategic direction and actions. Helps ensure compliance, specifically antitrust compliance.
- Attend all Executive Committee and committee meetings and functions, including special events and calls.
- Reviews monthly financial reports.
- Assists with new business development.
- Assists with recruiting of new Executive Committee Members.
- Facilitates Regional Connects
- Performs tasks as assigned by President.
- Performs duties in the President’s absence
- Follow conflict of interest and confidentiality policies.
- Assist the Executive Committee in carrying out its fiduciary responsibilities, such as reviewing the organization's annual financial statements.
Time commitment:
- 1.5 hour Board Meeting (conference call) each month.1 hour President call weekly
- Two Board Meetings annually (2 days of meetings), Spring & Fall.
- Annual Conference (typically late-July)
- On average 1 to 3 hours monthly for time to execute initiatives and tasks.
Benefits:
- All expenses paid to Board Meetings as well as Annual Conference, including the registration fee.
- Professional Development and Board Development opportunities.
- Continuing Education Units
Treasurer: To provide financial stability and support growing the organizations initiatives. Term: 3-years.
Director Responsibilities:
- Serves as financial officer of the Association.
- Presents financial report at annual conference.
- Submit financial records to the Executive Committee or consultant identified by the Executive Committee for annual audit.
- Report audit results to Executive Committee.
- Maintains fiscal year balance at a sufficient level to maintain non-profit status.
- Ensures 501(c)(6) status is current.
- Performs tasks based on Key Initiatives from Strategic Plan.
- Follow up with members on past-due invoices
- Reaches out to members who have not paid membership dues.
- Inform others about the organization
- Follow conflict of Interest and Confidentiality policies
- Attend Board meetings/calls
Time commitment:
- 1.5 hour Board Meeting (conference call) held each month.
- Two Board Meetings annually (2 days of meetings), Spring & Fall.
- Annual Conference (typically late-July)
- On average 3 hours monthly for time to execute financial review, initiatives and tasks.
Benefits:
- All expenses are paid to Board Meetings as well as Annual Conference including the registration fee.
- Professional Development and Board Development opportunities.
- Quickbooks knowledge
- Gain Board / non-profit financial experience
- Continuing Education Units
Communications Director: To provide & promote CRTRA resources & value. Term: 3-years.
Director Responsibilities:
- Prepares communications to members, including compilation of bi-monthly newsletter
- Monitors discussion forums for appropriate use.
- Maintaining media presence via Facebook, LinkedIn, Twitter, etc.
- Assists the Management Company with the maintenance of the Association’s website.
- Back up to the Management Company to assist members with website issues.
- Determine industry events CRTRA should have a presence
- Source partnership opportunities
- Create communications schedule
- Stays abreast of industry trends and/or technology improvements.
- Performs tasks based on Key Initiatives from Strategic Plan
- Staffs and Chairs of the Communications Committee/Task Force
- Inform others about the organization
- Follow Conflict of Interest and Confidentiality policies
- Attend Board meetings/calls
Committee/Task Force Opportunities:
• Content writer
Time commitment:
- 1.5 hour Board Meeting (conference call) held each month. Two Board Meetings annually (2 days of meetings), Spring & Fall.
- Annual Conference (typically late-July)
- On average 3 to 5 hours monthly to execute initiatives and tasks.
Benefits:
- All expenses paid to Board Meetings as well as Annual Conference, including the registration fee.
- Professional Development and Board Development opportunities.
- Continuing Education Units
Education Liaison / Conference Director: To become the premier resource for consistent, high quality, relevant educational & development opportunities in the industry. Term: 3-years.
Director Responsibilities:
- Develops Annual Conference Content and Agenda (partnership with Board, Survey Vendor & Management Company)
- Staffs & Co-Chairs Annual Conference Task Force
- Sources Vendors for Conference.
- Reviews conference site options with Management Company.
- Presents proposed Conference items for Board approval.
- Develops Quarterly Regional Connects Content
- Develops Monthly Webinar Content and/or Sources Content/Partnerships With Other Groups Hosting Webinars
- Performs Tasks Based on Key Initiatives from Strategic Plan
- Attends Board Meetings and Calls
- Coordinates Speakers for conference
- Follows Conflict of Interest and Confidentiality Policies
- Informs Others About the Organization
Committee/Task Force Opportunities:
- Generate content, topic ideas & speakers for all events (conference, webinars, regional connects)
- Representation from each concept type
Time commitment:
- 1.5 hour monthly Board Meeting (conference call)
- Two Board Meetings annually (2 days of meetings each), Spring & Fall
- Annual Conference (typically late-July)
- On average 3 to 5 hours monthly to execute initiatives and tasks
Benefits:
- All expenses paid to the Annual Conference, including registration fees, and the bi-Annual Board Meetings.
- Professional Development and Board Development opportunities.
- Continuing Education Units
Membership Director: To strengthen membership value through growth, engagement & retention. Term: 3-years.
Director Responsibilities:
- Serves as the primary contact for all member companies.
- Reviews new members for Executive Committee approval.
- Leads annual Membership Drive
- Ongoing new Member outreach
- Back up to Management Company for Member database
- Plans and hosts New Member Social and Orientation at Annual Conference.
- Provides content to the Management company for Membership marketing materials
- Coordinate marketing materials with Management Company
- Staffs and Chairs Membership Task Force.
- Performs tasks based on Key Initiatives from Strategic Plan.
- Inform others about the organization
- Follow conflict of Interest and Confidentiality policies
- Attend Board meetings/calls
Committee/Task Force Opportunities:
- New Member outreach
- Current Member Engagement
- Membership Drive Task Force
Time commitment:
- 1.5 hour Board Meeting (conference call) held each month.
- Two Board Meetings annually (2 days of meetings), Spring & Fall.
- Annual Conference (typically late-July)
- On average 3 to 5 hours monthly to review member applications, participate in member outreach, execute initiatives and tasks.
Benefits:
- All expenses paid to Board Meetings as well as Annual Conference, including the registration fee.
- Professional Development and Board Development opportunities.
- Continuing Education Units
Survey Director: To be the premier collector & provider of relevant, accurate, reliable data in the industry. Term: 3-years
Director Responsibilities:
- Serves as primary contact with the survey vendor and is responsible for the administration of the Association's Annual Survey products, including ensuring compliance with Section V.A.3
- Liaison between Survey Vendor and Board
- Liaison between Survey Vendor and Management Company
- Works with Survey Vendor to assist members with survey participation issues
- Ensures compliance with Anti-Trust Regulations
- Staffs & Chairs Survey Advisory Committees
- Obtains Member Feedback to Enhance Future Survey Output
- Member Outreach for Survey Participation
- Performs Tasks as Assigned by President
- Performs Tasks Based on Key Initiatives from Strategic Plan
- Attends Board Meetings and Calls
- Follows Conflict of Interest and Confidentiality Policies
- Informs Others About the Organization
Committee/Task Force Opportunities:
- Annual evaluation of all surveys with Survey Vendor including content (job descriptions, applicable questions, etc.), format, frequency, communication and input
- Representation from each concept type
Time commitment:
- 1.5 hour monthly Board Meeting (conference call)
- Two Board Meetings annually (2 days of meetings each), Spring & Fall
- Annual Conference (typically late-July)
- On average 3 to 5 hours monthly to attend survey committee meetings, execute initiatives and tasks
Benefits:
- All expenses paid to the Annual Conference, including registration fees, and the bi-Annual Board Meetings.
- Professional Development and Board Development opportunities.
- Continuing Education Units